Official transcripts bear the seal and an authorized signature of the College Registrar or Associate Registrar. Requests for transcripts may be made in writing using a Transcript Request Form. The appropriate fee for an official transcript must accompany the request. Unofficial transcripts (plain paper only) are issued without charge. All Transcripts request are fulfilled within seven business days, except during periods of registration, examination or commencement when additional time should be allowed.
Withholding Transcripts
Transcripts will not be released if there is any outstanding indebtedness to the College or the student has not completed certain procedures to satisfy compliance requirements for the closure of certain financial aid obligations.
New York State Enough is Enough Legislation: Transcript Notation Policy
Per New York State Legislation Article 129-B, Manhattanville College will record the outcome of certain disciplinary actions on a student's transcript in the form of a transcript comment. This includes but is not restricted to crimes of violence, sexual misconduct, hazing, and conduct which lead to the death or serious physical injury to another person. In disciplinary cases involving withdrawal prior to a disciplinary hearing, Interim Suspension, Suspension, or Expulsion, the student's academic transcript shall be noted as follows:
Withdrawal: Student receives W, WA or WF grade according to established guidelines. Transcript comment reads: “Readmission subject to Dean of Students approval.” Comment is removed, if a student is readmitted, once pending resolution of the alleged violation is resolved.
Interim Suspension: Student receives W, WA or WF grade according to established guidelines. Transcript comment reads: “Disciplinarily interim suspended on (date).”
Disciplinary Suspension: Student receives W, WA or WF grade according to established guidelines. Transcript comment reads: “Disciplinarily suspended until (date).” Comment is removed when the term of suspension expires.
Disciplinary Expulsion: Student receives W, WA or WF grade according to established guidelines. Transcript comment reads: “Disciplinarily expelled on (date) for a code of conduct violation.”
This notation will not be removed from transcript.
After one year from the date of the student leaving the College for withdrawal pending disciplinary hearing, Interim Suspension, or Disciplinary Suspension, the student may appeal to the Vice President for Student Affairs to have the transcript comment removed. It is the student's responsibility to provide substantial evidence, which supports the appeal and provides documentation of their activities (work, education, etc.) since their exit from Manhattanville College.
Other disciplinary records maintained by the Dean of Students office are not reflected upon a student’s academic transcript, but are maintained in the Dean of Students office in accordance with college policy.
Appeal’s Process for Seeking Removal of Notation
Any decision of the Conduct Process may be appealed in writing within 48 hours to the Vice President for Student Affairs for cases heard by the Director of Residence Life or Dean of Students. Once an appeal is submitted the appeals officer will determine if a face to face meeting is warranted. An appellate decision for this purpose is defined as having the power to review the conduct findings of another conduct officer. Appellate decisions of the Director of Residence Life, Dean of Students, Vice President for Student Affairs are final, and will be rendered after receiving the appeal.
The appeal form must include the grounds for the appeal as well as the supporting facts and arguments.
The following are grounds for an appeal:
- The conduct process was not in accord with the rules and regulations governing the College’s conduct process, and this deprivation materially affected the decision; and/or
- The finding of the violation is contradicted by new evidence and would have resulted in a different decision.
On appeal, sanctions can be increased or decreased. If an appeal is heard, the following actions may be taken:
- Possible modification of the sanction, including increasing the penalty.
- Ordering reconsideration by the original conduct officer or designee based on:
- Alleged new evidence – only if the new evidence is of such a nature as to be reasonably likely to change the outcome of the original investigation and was unavailable at the time of the original investigation.
- Alleged defect in procedure – only if the defect in the original investigation is sufficiently substantial to be reasonably likely to change the outcome.
- Ordering dismissal of the case where false evidence was presented.