Policy Procedures

Jurisdiction

This Policy applies to all members of the Manhattanville College Community, which includes Board of Trustees, Faculty, Staff, students (whether matriculated or not, whether taking courses on-campus or off) and volunteers, as well as anyone doing business with or for the College. College jurisdiction and discipline is not limited to conduct which occurs on College premises. Conduct which adversely affects the College Community or all those communities with which students interact in carrying out educational or professional activities, including but not limited to students pursuing field experiences and other course assignments, practica, internships, student teaching or supervised teaching, teaching under an internship certificate, research, and students attending professional conferences and education events, shall fall under the jurisdiction of this Policy. The College aims to especially protect those individuals, such as children, who are deserving of special protections.
This policy does not apply to alleged behaviors that fall under the College’s Title IX Policy.

Reporting of Offenses

Any student, employee or other member of the College Community who has experienced or witnessed prohibited conduct under this Policy, including any form of sexual harassment, sexual assault, dating/domestic violence or stalking, is encouraged to make a prompt report to law enforcement and/or to designated officials of the College.Individuals may also report to any College employee not specifically designated as a reporting option. An employee who receives such a report is required to share this information with the Title IX Coordinator to ensure the consistent and proper implementation of available College resources and resolution options.
The College encourages all Community members to take reasonable and prudent actions to prevent or stop an act of sexual misconduct, including direct intervention when safe to do so, enlisting the assistance of friends or persons in authority, contacting law enforcement, and/or reporting the incident to campus officials. Community members who choose to exercise this positive, moral obligation will be supported by the College and protected from retaliation. In general, the College will not seek to hold any student who reports sexual harassment, sexual violence, dating/domestic violence or stalking accountable for conduct which may constitute a violation of Community Standards, provided that any such violation did or does not place the health or safety of any person at risk. This means, for example, that students reporting sexual misconduct generally will not face disciplinary action due to the personal ingestion of alcohol or other drugs.
The College recognizes that not every individual is prepared to move forward with a complaint for informal or formal resolution under this Policy. Confidential resources are available for those who are seeking assistance, but do not necessarily wish to make a report to the College. In addition, there are also many off-campus resources.

Designated College Officials

The following are key Staff members to whom a report may be made via email, phone or in person:

Loren Ciardullo - Special Assistant to the President

Title IX Coordinator

Reid Castle - Room 205

914-323-5299

loren.ciardullo@mville.edu

Title IX Email Account

TitleIX@mville.edu

Seann Kalagher – Chief compliance Officer
Reid Castle – Room 230
914-323-5379
Seann.Kalagher@mville.edu

Julene Caulfied-- Associate Vice President of Athletics

Title IX Deputy Coordinator

Kennedy Gym – Main Floor

914.323.7285

Julene.Caulfield@mville.edu

The Title IX Coordinator is formally designated to coordinate the College’s compliance efforts regarding reports of sexual misconduct and discrimination by members of the College Community. The Coordinator will oversee the review, investigation and resolution of all reports under this Policy.

Mandated Reporters

Individuals may also choose to report incidents of prohibited conduct to College employees not specifically designated above. The following is a list of Mandated Reporters who are trained to receive reports or complaints of sexual misconduct:

President;
Senior Officers (Vice Presidents and Upper level administrators);
Campus Safety and Security;
Human Resources Administrators;
Other Deans, Associate Deans, Directors and Administrators with supervisory responsibilities;
Academic Department Chairs and Program Directors.
Coaches including Assistant ADs and Assistant Coaches;
Faculty;
Staff;
Faculty/Staff advisors to student clubs/organizations;
Student Affairs professionals;
Residential Life Para and Professional Staff.

All Mandated Reporters are required to report incidents to the College's Title IX Coordinator or designee who will determine the most appropriate course of action to ensure a prompt and equitable response.

Pursuant to this Policy, failure to report allegations of sexual misconduct may result in disciplinary action up to and including termination and/or dismissal from the College.

Confidential Reporting

While steps are taken to protect the privacy of all involved, individuals should understand that a report to any College employee listed above will necessarily trigger this Policy’s centralized review process. If an individual would like the details of an incident to be kept confidential, he or she may choose to speak with the following resources:

On-campus licensed professional counselors and Staff in the Counseling and Wellness Center, located in Founder’s Hall, G-29. Campus counselors are available to help free of charge and can be seen on an emergency basis during normal business hours. On-campus health service providers and Staff in the Health Center, located in Spellman Hall, ground floor. Campus counselors are available to help free of charge and can be seen on an emergency basis during normal business hours.

The head of the Student Health & Counseling Center is:

Melissa Boston, Psy.D

Associate Dean of Student Health and Counseling

(914) 323-5155

Melissa.Boston@mville.edu

The above on-campus resource centers are staffed by medical and psychological professionals who are bound by state confidentiality laws and will not share a report with other members of the College except in extreme cases of immediate threat or danger, or abuse of a minor. These employees are required to submit timely anonymous, aggregate statistical information for Clery Act purposes.

Off-Campus Resources

Individuals may also elect to contact off-campus support services and resources. The following organizations can provide crisis intervention services, counseling, medical attention and assistance in interfacing with the criminal justice system:

Crisis/Suicide Hotline:	1-800-273-8255
Domestic Violence Hotline:	1-800-942-6906
LGBTQ - Domestic Violence Support:	1-800-832-1901
LGBTQ - Sexual Assault Support	1-617-779-2127
Harrison Police Department:	1-914-967-5111
Loft Lesbian & Gay Community Service Center	1-914-948-2932
Loft Helpline	1- 914-948-4922 ext. 14
My Sister's Place:	1-914-683-1333
National Organization on male Sexual Victimization/Male Survivor:	www.malesurvivor.org
New York City Gay and Lesbian Anti-Violence Project Hotline	1-212-714-1141
Planned Parenthood:	1-914-761-6566
Rape Crisis Hotline 24/7:	1-845-452-7272
Title IX Official Website:	www.notalone.gov
Victims Assistance Services:	1-914-345-9111
Westchester Medical Center (FACT):	1-914-493-8671
	http://www.westchestermedical center.com/fact
White Plains Hospital:	1-914-681-1155

Inquiries may be made to the local Office for Civil Rights (OCR) Office:

Region II – New York (New Jersey, New York, Puerto Rico, Virgin Islands)

Office for Civil Rights

U.S. Department of Education

32 Old Slip, 26^th Floor

New York, NY 10005-2500

Telephone: (646) 428-3800

Facsimile: (646) 428-3843

Email: OCR.NewYork@ed.gov

Complaints with OCR must be filed within one hundred eighty (180) days of the last act the Complainant believes was discriminatory. There is no time limit for making a report to the College; however, if the Respondent is no longer a student or employee, the College’s authority to pursue disciplinary action may be limited.

Filing a Report

A Complainant has the right, and can expect, to have reports taken seriously by the College when notified, and to have these incidents investigated and adjudicated in an impartial, timely, and thorough manner by individuals who receive annual training in conducting investigations of sexual violence, the effects of trauma and impartiality.
Resolution procedures are guided by principles of fairness and respect for all parties. As referenced above, both on-campus and off-campus resources and support are available for both students and employees, whether as Complainants or Respondents, to provide guidance throughout the investigation and resolution of complaints.A Complainant may withdraw a complaint or report from the College at any time, without penalty.
All proceedings are conducted in compliance with the requirements of FERPA, the Clery Act, Title IX, the Violence Against Women Act, federal, state and local law, and College policy.
The Title IX Coordinator and other appropriate offices will determine which College policy will govern the resolution of the complaint, such as the Title IX Policy, applicable employee policies, or this policy.

Complainant’s Request Not to Pursue an Investigation

If a Complainant does not wish for his/her name to be shared, does not wish for an investigation to take place, or does not want a formal resolution to be pursued, the Complainant may make such a request to the Title IX Coordinator or designee, who will evaluate that request in light of the duty to ensure the safety of the campus and comply with federal law. In cases indicating pattern, predation, threat, weapons and/or violence, the College will likely be unable to honor a request for confidentiality. Where the Complainant requests confidentiality and the circumstances allow the College to honor that request, the College may offer interim supports and remedies to the Complainant and the Community, but will not otherwise pursue formal action.

Privacy in Reporting: The College is committed to maintaining the privacy of all parties involved and every effort will be made to protect privacy interests in a manner consistent with the need for a thorough review. Information provided to non-confidential campus employees will be relayed only as necessary to assist the Title IX Coordinator or designee in the active review, investigation and/or resolution of the complaint. While not bound by confidentiality, the circle of people with this knowledge will be kept as tight as possible to preserve a Complainant’s and Respondent’s rights and privacy.
Receipt of Notice: Upon receipt of notice of any allegation of sexual misconduct, the College shall ensure that Complainants are advised of their right to:
1. “notify proper law enforcement authorities, including on-campus and local police;
2. be assisted by campus authorities in notifying law enforcement authorities if the Complainant so chooses; and
3. decline to notify such authorities.”

20 U.S.C. §1092 (f)(8)(B)(iii)(III)(aa)-(cc).

The College will also inform the Complainant of his/her right to be protected from retaliation for reporting an incident in good faith, even if the report is not later substantiated.

If a Complainant chooses to file a report with the Harrison Police Department or any other applicable law enforcement agency, upon request, the College will assist the Complainant in doing so. Any criminal investigation performed by law enforcement will be separate from the investigation performed by the College. Disciplinary action will normally proceed concurrently with these civil and/or criminal proceedings and will not be subject to challenge on the grounds that civil or criminal charges involving the same incident have been dismissed or reduced. The College may undertake a short delay (several days to weeks) in its investigation or resolution process, to comply with a law enforcement request for cooperation (e.g. to allow for criminal evidence collection) when criminal charges on the basis of the same behaviors that invoke this process are being investigated. This temporary delay should not last more than 10 days except when law enforcement specifically requests and justifies a longer delay. The College will promptly resume its investigation and processes once notified by law enforcement that the initial evidence collection process is complete.

Initial Assessment

Following receipt of notice or a report of misconduct, the Title IX Coordinator or designee will conduct an initial Title IX assessment. The goal of this assessment is to determine whether there is reasonable cause to believe the Sexual Misconduct Policy has been violated, and to initiate an integrated and coordinated response. The assessment will consider the nature and circumstances of the allegations, the safety of both the individual and wider campus Community, and the Complainant’s preference for resolution.
The Title IX Coordinator and other appropriate offices will determine which College policy will govern the resolution of the complaint, such as the Title IX Policy, applicable employee policies, or this policy. The Title IX Coordinator, or designated staff member, will notify the complainant of which policy and process are applicable to their complaint, if any. Net steps will be in accordance with the applicable policy.
Both the Complainant and Respondent may have a Support Person assist in providing support throughout the investigation and resolution of a complaint. The Support Person may be any individual, including an attorney engaged at the party’s expense, who is not otherwise a party or witness in the investigation. They may accompany the Complainant or Respondent to any meeting or related proceeding with an investigator or a College employee. While the Support Person may confer quietly with the Complainant or Respondent to provide advice or support, they may not speak or write on the Complainant or Respondent’s behalf or otherwise actively participate in the meeting or proceeding.
A full investigation will proceed if there is reasonable cause to believe a policy violation may have occurred, evidence of a pattern of misconduct, or a perceived threat of further harm to the Community or any of its members. The College will make every effort to successfully resolve all reports within 90 days. The time allotted for the procedural appeal process is not included in the 90 days.

Interim Measures

If, in the judgment of the Title IX Coordinator or designee, the safety or well-being of any member(s) of the campus Community may be jeopardized by the presence on campus of the accused individual or the ongoing activity of a student organization whose behavior is in question, the Title IX Coordinator or designee may provide interim responsive and/or protective actions. These measures, which are not intended to be punitive in nature, may include but are not limited to:

Referral to counseling and health services;
Referral to the Employee Assistance Program;
Community education;
Altering the housing situation of the Respondent (resident student or resident employee) or the Complainant, if desired;
Altering work arrangements for employees;
Implementing contact limitations between the parties;
Interim suspension from the College;
Offering academic adjustments.
The College may issue a No Contact Contract to both parties, whereby continued intentional contact by the Respondent with the Complainant would be a violation of College policy subject to additional conduct charges. No Contact Contracts are institutional documents that do not have the legal effect of orders of protection, which are obtained through a court.
The Title IX Coordinator or designee has sole discretion to implement or stay an interim suspension under the Sexual Misconduct Policy, and to determine its conditions and duration.
Both the Complainant and Respondent shall, upon request and consistent with the College’s policies and procedures, be afforded a prompt review, reasonable under the circumstances, of the need for and terms of any such interim measure or accommodation that directly affects him or her, and shall be allowed to submit evidence in support of this request.

Investigation

A. Pending Civil and/or Criminal Procedures

The College’s Title IX process will not typically be altered or precluded on the grounds that civil or criminal charges involving the same incident have been filed or that charges have been dismissed or reduced. However, the College may undertake a short delay (several days to weeks) in its investigation or resolution process, to comply with a law enforcement request for cooperation (e.g. to allow for criminal evidence collection) when criminal charges on the basis of the same behaviors that invoke this process are being investigated. The College will promptly resume its investigation and processes once notified by law enforcement that the initial evidence collection process is complete.

B. Informal Conflict Resolution Procedure

The informal conflict resolution procedure may be considered for less serious inappropriate behaviors. Some incidents can be resolved through mediation or other interventions as long as both parties agree to participate voluntarily. Where the College concludes that informal resolution is appropriate, the College will take corrective action through the imposition of individual and Community remedies. These may include, but are not limited to, referral to counseling and health services, altering housing situations, academic adjustments, educational programming or training, and supported direct confrontation of the Respondent.
The College may offer mediation for appropriate cases, but will not compel a Complainant to engage in mediation, to directly confront the Respondent, or to participate in any form of voluntary resolution. Mediation, even if voluntary, is not appropriate for any form of sexual assault, dating/domestic violence or stalking.
Either party may change his or her mind at any point in time and elect to pursue a formal resolution.
If reported misconduct is resolved at this stage, the Title IX Coordinator or designee will inform the Complainant and Respondent of the final determination through the issuance of an Outcome Letter, setting forth the informal measures implemented.

C. Formal Procedure

If the Complainant wishes to pursue a formal resolution, the College will initiate a formal investigation.
Before the report is finalized, the investigator(s) will meet separately with the Complainant and Respondent to review the information that will be used in reaching a determination. This review will include, but is not limited to, a review by both parties of the entire investigatory file.Either party may raise concerns about the inclusion of any evidence that s/he believes may be harmful, even if relevant. The Complainant and/or Respondent may also present additional new evidence for consideration within two business days of the meeting after which no additional evidence or documentation can be added.An acknowledgement that the file is the complete record of the matter will be signed by both parties; this acknowledgement precludes the introduction of any new evidence at the formal hearing or appeal should either be requested. The investigator will consider such evidence, if appropriate, and issue a final report determining whether there is sufficient information to find, by clear and convincing evidence, that a policy violation has occurred.
The parties will be notified of the investigator’s findings by the Title IX Coordinator or designee in an Investigation Outcome Letter. The Title IX Coordinator or designee will, if the respondent is found responsible for a violation, determine the appropriate sanction(s). If either party rejects the decision or sanctions, a formal Hearing will be held, according to the procedures set forth below.If a Hearing is not requested by either party, the sanctions assigned will be implemented (if applicable) and the matter will be considered closed by the College.

Sexual Misconduct Hearing Panel

For any complaints that are not resolved following the investigative process, the Title IX Coordinator or designee will initiate a formal Hearing.
The Title IX Coordinator or designee will select three members from a pool of trained hearing officers to a Title IX Hearing Panel. None of the members will have been previously involved with the investigation. Investigators will be witnesses in the hearing of the complaint and therefore may not serve as Hearing Panel members. The College reserves the right to have its own attorney present during the Hearing.
A. Notification of Charges

At least one week prior to the Hearing, or as far in advance as is reasonably possible, the Title IX Coordinator or designee will send a letter to the parties with the following information. Once emailed via College email, or received in person, notice will be presumptively delivered. The letter will contain:

B. Hearing Procedures

A description of the alleged violation(s) and a description of the applicable procedures.
The time, date and location of the Hearing and a reminder that attendance is mandatory. If any party does not appear at the scheduled Hearing, the Hearing will be held in their absence. For compelling reasons, the Title IX Coordinator or designee may reschedule the Hearing.
Hearing procedures and accompanying rights of the Complainant and Respondent are set forth in Appendix C.
Best efforts will be made to complete the entire process (up to the final appeal) in a timely manner within 90 days of the initial report. Extenuating circumstances may arise that require the extension of time frames beyond the 90 days. These circumstances may include the complexity and scope of the allegations, the number of witnesses involved, the availability of the Complainant, Respondent or witnesses, the effect of a concurrent criminal investigation, any intervening school break or other unforeseen circumstances.

C. Notice of Outcome

D. Sanctions

Written Warning:	An official warning that is recorded in a student’s conduct record notifying the student that he/she has violated the College’s Sexual Misconduct Policy. Any further violations will lead to a more serious sanction.
Restrictions from Activities or Privileges:	Students may be restricted from active status or participation in any and all organized College activities other than required academic endeavors for a designated period of time. Visitation and guest privileges in the residence halls or elsewhere on campus may also be revoked. The right to maintain a vehicle on campus may also be revoked.
No Contact Order:	A formal directive issued by the College. Requires notification and/or signatures of both parties in any interpersonal conflict to have no direct or indirect interaction. A No Contact Order remains in effect until it is officially removed in writing by the College. A violation of a No Contact Order should be reported to either Campus Safety, the Office of Residence Life, Dean of Students or Human Resources. A violation of a No Contact Order is subject to disciplinary action. Under this Policy, a mutual No Contact Order may also be instituted as a non-punitive remedy.
Mandatory Counseling:	In some instances students may be mandated to visit Student Health & Counseling for evaluation. Students mandated to undergo counseling will be given a deadline by which they must have made an appointment to be seen. If, based on the original evaluation, Student Health & Counseling recommends additional sessions the student is required to continue counseling until Student Health & Counseling recommends cessation. Failure to follow through with mandated counseling could result in removal from the residence halls or dismissal from the College.
Disciplinary Probation:	Disciplinary probation is an official documentation that is recorded in the student's conduct record, compelling the student to exhibit good conduct during the probationary period. There is a range of sanctions (up to and including residence hall suspension) that may accompany disciplinary probation at the discretion of the Title IX Coordinator. The Title IX Coordinator or Hearing Board may also direct the student to be professionally evaluated for any negative behavioral patterns suggested by the particular offense he/she committed. Terms of disciplinary probation shall be for a designated period.
Residence Hall Reassignment:	This sanction will be recommended in situations where the College feels the individual needs a change of environment in order to conform to acceptable group living standards. Students receiving this sanction must relocate within 24 hours after the Title IX Coordinator or Hearing Board makes the decision, unless an extension is granted. Under this Policy, a Residence Hall Reassignment may also be instituted as a non-punitive interim remedy.
Residence Hall Suspension:	A student is required to move out of the residence halls without refund of room fees. Students receiving this sanction must move out within 48 hours after the Title IX Coordinator or Hearing Board meets with the student, unless the Title IX Coordinator grants an extension or requires the student to vacate his/her room immediately. The Title IX Coordinator or Hearing Board will decide the term of a student's ineligibility to live in a residence hall.
Deferred Suspension:	Deferred separation from the College for a period of review during which the student must demonstrate an ability to comply with college rules, regulations, and all other stipulated requirements. If, during the period of the deferred suspension, the student is again found responsible for violating any college rule or regulation or an order from a College official, the student will be immediately suspended from the College.
Suspension:	Separation from the College for a designated time period. Typically the suspension period is 2 semesters. A suspended student will be ineligible to graduate until the term of suspension has been served.
Expulsion/Dismissal:	The Title IX Coordinator may decide that a student’s enrollment be canceled and the student be permanently separated from the College. A student who is dismissed will be ineligible to return or graduate from Manhattanville College.
Progressive Discipline process:	As outlined in the Employee Handbook, depending on the seriousness of the offense or misconduct, corrective action may include: verbal warning (with a note to file of the meeting(s)); written reprimand; last chance warning; and termination.
Mandatory Counseling:	In some instances, the employee may be mandated to follow through with an administrative referral to our Employee Assistance Program for evaluation and/or counseling.
Alternate Work Station: Change of work location.
Restrictions from activities or privileges: i.e. removal of Chair position.
Suspension with or without pay/Termination:	In the event of a serious infraction, a fast-track approach may be taken that could include suspension without pay or immediate termination. Typically, the suspension would range from 3 days to 2 weeks.

Policy Violation: Minimum Recommended Sanction

Sexual Assault

Suspension from the College for a period of not less than one year and permanent eviction or restriction from College housing, and permanent restriction from campus. After the suspension is completed, the restriction from College housing and campus shall continue, except for the purpose of attending classes. Other sanctions deemed appropriate may also be imposed.